Administration Jobs Cover Letter
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12345 El Monte Rd.
Los Altos Hills, CA
94022 (650) 949-7229
March 1, 2001
Name of Person
Street Address or P.O. Box #
City, Sate Zip
Dear Mr. / Ms Smith;
The first paragraph should indicate what job you are interested in and how you
heard about it. Use the name of the contact person here, if you have any.
Your employment advertisement in Tuesday’s San Jose Mercury News indicating an opening for
an administrative assistant is of special interest to me. Mary Smith, who is employed with your
firm, suggested I write to you. I have heard that Rohn Electronics is a growing company and
needs dynamic employees who want to learn and contribute to the firm.
The second paragraph should relate your experience, skills and background to the
particular position. Refer to your enclosed resume for details, and highlight the specific
skills and competencies that could be useful to the company. If your school work and class
projects are all that you have to show, then discuss education before work history.
During the last five years, I worked as office manager at a law firm in San Jose. In this position, I
improved office efficiency by investigating and selecting word processing equipment. I understand
that your opening includes responsibilities for supervising and coordinating word processing
procedures with your home office. I was able to reduce my firm’s operating costs over 30 percent by
selecting the best equipment for our purposes. Also, I am proficient in various software programs on
both MAC and PC’s, such as Microsoft Word, Excel, FileMaker Pro and E-mail.
The third paragraph should indicate your plans for follow-up contact and that your
resume is enclosed.
I would appreciate the opportunity to apply my skills on behalf of your company. For your
examination, I have enclosed a resume indicating my education and work experience. I will
call your office early next week to determine a convenient time for an appointment to
further discuss possible employment opportunities.
First Name and Last Name
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